Executive Assistant – Executive Search

About the role

The Executive Assistant supports the Executive Search team by handling all administrative and project‑related tasks that keep searches running smoothly. This role combines document management, scheduling, travel coordination, and financial administration to ensure a seamless experience for consultants, clients, and candidates.

Key responsibilities

• Format, edit, proofread, and transmit client deliverables.
• Maintain complex consultant calendars and arrange travel itineraries.
• Manage accounts receivable/payable, reconcile consultant expenses, and prepare client invoices.
• Organize and file search documentation, ensuring accurate coding in the company database.
• Communicate regularly with clients and candidates via phone and email to build rapport.
• Verify candidate credentials, process background checks, and uphold confidentiality.
• Provide backup assistance to other EAs and Project Administrators as needed.
• Assist with database research and record coding in collaboration with associate practice resources.

Required profile

• Strong problem‑solving ability within search execution and administrative processes.
• High attention to detail and commitment to data accuracy.
• Professional communication skills and ability to maintain client relationships.
• Ability to handle confidential information with discretion.
• Willingness to develop job‑related skills through company learning programs.

Required skills

What we offer

• Opportunity to work with a leading global leadership advisory firm.
• Exposure to senior‑level talent and executive search projects.
• Professional development resources and a collaborative team environment.