Executive Assistant

About the role

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The role involves managing calendars, coordinating meetings, handling correspondence, and ensuring the smooth operation of the executive office.

Key responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, preparing agendas, presentations, and meeting materials.
• Prepare, review, and manage correspondence, reports, presentations, and other business documents.
• Take meeting minutes, track action items, and follow up on deliverables.
• Handle confidential information with professionalism and discretion.
• Screen calls, emails, and visitors, ensuring timely responses.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Maintain accurate filing systems, records, databases, and documentation.
• Assist in organizing corporate events, business meetings, and executive visits.
• Monitor office supplies and support administrative processes as required.
• Support the preparation of reports, dashboards, and presentations using Microsoft Office applications.
• Ensure compliance with organizational policies, procedures, and administrative standards.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Executive Assistant or in a similar senior‑level administrative role.
• Excellent verbal and written communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and prioritize tasks in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook