Executive Assistant

About the role

Brocki, a joint venture between Bellamy Holdings and Arada Food and Beverage, is expanding across the UAE and GCC. The Executive Assistant will serve as the senior support hub for Middle East operations, linking UAE leadership, the global team in Australia, and Arada corporate functions.

Key responsibilities

• Support UAE operations leadership across retail stores and production facilities.
• Maintain the UAE and GCC expansion roadmap and store‑opening tracker.
• Act as the single interface with Arada corporate functions (legal, finance, HR, IT, leasing, projects, quality, marketing, procurement).
• Route requisitions, payments and budget approvals through Arada.
• Prepare reports, presentations, and documentation for management reviews and committees.
• Coordinate landlord and mall matters, lease and licence agreements, and trade‑license, permit and visa renewals.
• Manage supplier and vendor onboarding, quotations, shipments, customs clearance and cargo insurance.
• Oversee partner launches in the UAE and KSA, providing commercial summaries and timelines.
• Maintain calendars, agendas, minutes and briefing documents across time zones.
• Track actions to closure, flagging any delays beyond 48 hours.

Required profile

• Bachelor’s degree or equivalent.
• Minimum 6 years experience as an executive assistant, chief of staff or senior operations coordinator, preferably supporting C‑Suite leaders.
• Background in food & beverage or hospitality with familiarity of store operations and suppliers.
• Essential GCC experience and knowledge of UAE licensing and authority processes.
• Exposure to joint‑venture or group structures is strongly preferred.

Required skills

• Microsoft 365
• Microsoft Teams
• HRIS platforms
• monday.com
• AI tools