Executive Assistant

About the role

AIQ, an Abu Dhabi-based technology company developing industrial artificial intelligence solutions for the energy sector, is hiring a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to one of its C-suite executives. The role ensures smooth day-to-day operations so the executive can focus on strategic priorities, in a fast-paced, high-performance environment.

Key responsibilities

• Act as the primary point of contact for the executive, managing and prioritizing their schedule, commitments and correspondence.
• Coordinate meetings, conferences and complex travel, including flights, accommodation, visas and ground logistics.
• Prepare, organize and review materials for meetings, presentations and conferences.
• Draft and distribute internal and external communications on the executive's behalf.
• Research, compile data and prepare reports, summaries and briefing documents.
• Maintain confidential files and records with discretion.
• Liaise with internal and external stakeholders and handle ad hoc administrative tasks and special projects.
• Comply with QHSE, business continuity, information security, privacy, risk, compliance, governance and related risk assessment policies.

Required profile

• Bachelor's degree in Business Administration, Management or a related field preferred.
• Minimum of 5 years of experience supporting senior executives, ideally in a corporate or professional services environment.
• Proven experience as an Executive Assistant or similar role supporting C-suite leadership.
• Ability to work independently and collaborate with cross-functional teams; professional presence, diplomacy and sound judgment.

Required skills

• Exceptional organizational, coordination and time-management capabilities.
• Strong written and verbal communication with high attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related productivity tools.
• Absolute confidentiality with sensitive information.

What we offer

• A culture encouraging initiative, in a fast-paced, varied environment with talented international colleagues.
• Career support and recognition of contribution.
• An attractive remuneration package including healthcare, education support for dependents and leave benefits.