Executive Assistant (Night Shift, UAE)

About the role

A highly organised, proactive and discreet Executive Assistant is sought to provide high-level administrative and strategic support to the CEO and other C-suite executives. The role covers executive schedules, business operations, strategic projects and management priorities. It is a night-shift position (Monday to Friday) from the Dubai office, aligned to US business hours, and only candidates currently residing in the UAE are eligible.

Key responsibilities

• Support the CEO and C-suite: manage calendars, travel, accommodation and itineraries; prepare agendas, presentations, reports, briefing notes and minutes.
• Coordinate meetings with senior stakeholders, clients, partners and government representatives, and follow up on pending actions.
• Manage strategic projects: plans, timelines, milestones, risk escalation, progress reports and dashboards.
• Act as liaison between the executive office, department heads, employees, clients and external stakeholders, and help prepare annual business plans and performance reviews.
• Organise executive, board and management meetings, record decisions and action points, and support business performance reporting.
• Handle confidential documents and sensitive information with discretion.
• Arrange domestic and international travel, including visas and documentation, and manage travel expenses and expense reports.
• Assist with correspondence, document control, compliance with company policies and UAE requirements, and coordinate with HR, Finance, Legal and Administration.

Required profile

• Bachelor's degree in Business Administration, Management, Project Management or a related field.
• 5-8 years of experience in executive assistance, senior administration, business operations or project coordination.
• Experience supporting a CEO, Managing Director or C-suite executive strongly preferred; multinational or multi-branch experience and UAE work experience preferred.
• Native-level English fluency and ability to work US business hours from Dubai.

Required skills

• Advanced Microsoft Office, especially Excel, PowerPoint, Word and Outlook.
• Familiarity with project management tools such as Microsoft Planner, Asana or Trello.
• Strong communication, project coordination, organisational and analytical skills, and ability to work independently and meet tight deadlines.