Executive Assistant to Chief Executive Officer

About the role

The Executive Assistant to the Chief Executive Officer provides high‑level administrative, operational, and organisational support to the CEO while ensuring the smooth day‑to‑day functioning of the office. This role demands exceptional coordination, discretion, and the ability to manage confidential information efficiently.

Key responsibilities

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Assist in prioritising tasks, managing deadlines, and following up on pending matters.
• Attend meetings, take minutes, and ensure timely follow‑up on action items.
• Maintain confidentiality and handle sensitive information with utmost discretion.
• Oversee general office operations, ensuring a professional, organised, and efficient work environment.
• Manage office supplies, vendors, service providers, and facility maintenance.
• Supervise administrative staff and ensure alignment with company standards.
• Support HR functions such as onboarding, attendance tracking, and internal communication.
• Implement and maintain office policies and procedures.
• Coordinate internal events, team meetings, and company communications.
• Facilitate communication between departments and the CEO’s office.
• Liaise with external partners, clients, and government or business contacts when needed.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 3–4 years of experience supporting senior executives or managing office operations.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Professional demeanor with high attention to detail.

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).