Executive Assistant to Executive Vice President

About the role

A highly organized, proactive and discreet Executive Assistant is sought to provide comprehensive administrative and executive support to an Executive Vice President. The role covers managing schedules, coordinating meetings and communications, supporting executive-level priorities and ensuring the smooth day-to-day running of the executive office.

Key responsibilities

• Manage complex calendars, appointments, meetings and business travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, minutes and follow-up actions.
• Handle correspondence, communications and documentation with professionalism and confidentiality.
• Prepare reports, presentations, briefing notes and other executive-level materials.
• Liaise with senior management, internal departments and external stakeholders on behalf of the executive.
• Monitor deadlines, follow up on pending matters and ensure timely completion of assigned actions.
• Support administrative coordination, expense tracking and travel requirements.
• Handle confidential information with discretion and anticipate the executive's needs proactively.

Required profile

• Bachelor's degree in Business Administration, Management or a related field preferred.
• Minimum 5 years of experience in executive assistance, senior administrative support or a similar role, preferably supporting C-suite or senior executive leadership.
• Preferred: experience in a large corporate group, holding company or similarly complex business environment.
• High level of professionalism, discretion, integrity and confidentiality; able to work independently with minimal supervision.

Required skills

• Excellent calendar management, organization, prioritization and time management.
• Strong written and verbal communication in English.
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, Word and Excel.
• Ability to manage competing priorities in a fast-paced environment and strong stakeholder management.