Executive Assistant to Regional General Manager, EMEA Emerging Markets (Surgery)

About the role

Johnson & Johnson's Surgery team develops surgical technologies and solutions for surgeons and healthcare professionals worldwide, addressing conditions such as obesity, cardiovascular disease and cancer. It is looking for an Executive Administrative Assistant in Dubai to support the Regional General Manager of the EMEA Emerging Markets organization. The role combines executive support with coordination of leadership priorities, governance rhythms, stakeholder engagements and regional activities across countries and time zones.

Key responsibilities

• Manage a complex calendar across multiple time zones, prioritize scheduling conflicts and prepare the GM for critical engagements
• Coordinate domestic and international travel, including itineraries, visas, accommodation and ground transport
• Handle communications and correspondence on behalf of the executive office
• Prepare daily and weekly forward views, and organize leadership meetings, business reviews, town halls and workshops with agendas, briefing packs and pre-reads
• Capture decisions, actions and deadlines and follow up on them
• Act as a central coordination point for the GM's office, coordinating executive visits, customer engagements and conferences
• Partner with Strategy, Communications, HR, Finance, Commercial, Legal and Compliance, and support onboarding of new leaders
• Process expenses, purchase orders and invoices, and keep organized records and contact lists
• Protect confidential information and streamline administrative workflows

Required profile

• Minimum five years of experience supporting senior executives in a multinational, regional or similar complex organization
• Demonstrated experience managing complex calendars, international travel, senior-leadership meetings and confidential information
• Excellent written and verbal English
• Preferred: MedTech, healthcare or regulated industry experience, and experience supporting a leadership team across cultures and time zones

Required skills

• Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
• Experience with expense and procurement systems such as Concur and Ariba is preferred
• Strong organization, attention to detail and ability to handle multiple priorities under pressure