Executive Office Manager

About the role

The Executive Office Manager will serve as the administrative backbone of Hameem Technologies, supporting the Chief Executive Officer and ensuring smooth daily office operations. This role combines executive assistance, office management, and event coordination within a fast‑growing technology investment firm.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, and meeting coordination across competing priorities.
• Prepare and maintain executive correspondence, reports, presentations, and other management documentation.
• Act as the primary gateway for internal and external parties seeking the CEO’s time, decisions, or signatures.
• Run daily office operations, including facilities, maintenance, resource allocation, and vendor management.
• Oversee office purchasing, supplies, equipment contracts, and ensure business continuity.
• Maintain office security, health and safety compliance, and apply UAE labour regulations.
• Liaise with government agencies on licensing, permits, and compliance submissions.
• Plan and deliver company events, exhibition participation, and hospitality for visiting delegations.

Required profile

• UAE national with proven experience supporting a CEO or senior executive.
• Demonstrated ability to handle confidential information and high‑stakes correspondence.
• Strong organizational skills and the capacity to manage multiple priorities in a compact team.
• Excellent communication skills for internal coordination and external representation.

Required skills

• Proficiency in calendar and travel management tools.
• Experience with office facilities and vendor management.
• Familiarity with UAE labour regulations and corporate governance standards.