Executive Personal Assistant to CEO

About the role

The Executive Personal Assistant to the CEO acts as a trusted partner, enabling the CEO to focus on strategic priorities. In a fast‑paced, high‑growth environment, you will protect the CEO’s time, coordinate critical initiatives, and ensure seamless follow‑through across meetings, travel, and stakeholder engagements.

Key responsibilities

• Own and manage the CEO’s complex calendar, balancing strategic, operational, board, and personal commitments.
• Prepare daily/weekly schedules, agendas, briefing packs, and background notes.
• Coordinate domestic and international travel, handling itineraries, visas, accommodations, and contingencies.
• Organise executive, leadership, and board meetings, including invitations, agendas, logistics, and supporting documents.
• Attend selected meetings, capture minutes, decisions, and action items, and maintain a follow‑up tracker.
• Serve as the primary liaison between the CEO and internal teams, board members, partners, advisers, and external stakeholders.
• Manage incoming correspondence, calls, and requests, responding or redirecting on the CEO’s behalf.
• Draft, review, and format executive communications such as emails, letters, reports, and presentations.
• Support planning and execution of strategic cross‑functional projects, creating project plans, trackers, and executive summaries.
• Coordinate media and public engagements with Brand, Marketing, and PR teams.

Required profile

• Demonstrated ability to exercise sound judgment and absolute discretion.
• Excellent organizational skills with a strong attention to detail.
• Proactive, self‑starter attitude in a high‑growth, fast‑moving environment.
• Strong written and verbal communication skills.
• Ability to build effective working relationships across functions while maintaining confidentiality.

Required skills