Executive & Personal Assistant to Tech Executive

About the role

UltaHost, a web hosting and cloud infrastructure company founded in 2018, is looking for a high-caliber Executive & Personal Assistant to support a senior tech executive across professional and personal affairs. The role reports directly to the principal, is full-time and long-term, and is remote with a preference for the UAE/MENA timezone. An NDA is required at offer stage.

Key responsibilities

• Manage the principal's professional calendar, meetings and reminders across multiple time zones, and draft, edit and reply to professional correspondence in English.
• Coordinate internal and external meetings, prepare agendas and follow up on action items; liaise with team members, partners, vendors and clients.
• Screen incoming communications and maintain confidential documents, contracts and business records.
• Manage the personal calendar and lifestyle commitments, including international travel (flights, hotels, transfers, visas, itineraries).
• Handle personal errands, bookings, deliveries, restaurant reservations, events and social commitments, and manage personal expenses, receipts and reimbursements.
• Oversee personal shopping, gift sourcing and special occasions, and liaise with household staff and service providers.
• Work with discretion, stay available for ad-hoc requests outside normal hours, anticipate needs and take on tasks beyond the typical EA scope.

Required profile

• Perfect written and spoken English, near-native fluency.
• 3+ years as an Executive Assistant, Personal Assistant or Chief of Staff to a senior executive, HNWI or founder.
• Highly proactive, with exceptional attention to detail and organizational discipline.
• Flexible with working hours and scope, discreet, trustworthy and comfortable with an NDA.
• Reliable home office setup with stable internet and a quiet workspace.
• Strong plus: AI tool use (Claude, ChatGPT), Arabic fluency, fluent Russian, experience supporting tech/SaaS/hosting executives, and background managing business and personal affairs in parallel.

What we offer

• Competitive salary discussed at interview.
• 100% remote work with flexibility around UAE/MENA hours.
• Long-term, stable position with significant scope for ownership and growth.
• Direct working relationship with the principal and work with international teams.