Executive Secretary – Chairperson Support

About the role

We are looking for an experienced Executive Secretary to provide high‑level administrative support to the Chairperson. The role involves managing complex schedules, coordinating communications, and ensuring seamless operation of the Chairperson’s office in a fast‑paced environment.

Key responsibilities

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, presentations, and handle correspondence, emails, and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks, and project deliverables.
• Act as a liaison between the Chairperson and internal/external stakeholders, drafting and proofreading letters, reports, and official documents.
• Plan and organize domestic and international travel itineraries, including documentation, accommodation, and logistics.
• Maintain office systems, databases, and confidential records; support project follow‑ups and deadlines.
• Handle procurement of gifts and manage events, celebrations, or property launches.
• Uphold confidentiality and represent the Chairperson’s office with professionalism and diplomacy.

Required profile

• 2‑5 years of experience as an Executive Secretary supporting a Chairperson, CEO, MD, or senior executive.
• Proven ability to manage complex schedules, international travel, and high‑level correspondence.
• Excellent command of English and Hindi; prior experience in the UAE is essential.
• Female candidates preferred.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook