Executive Secretary

About the role

We are looking for a proactive Executive Secretary to provide high‑level administrative support to senior executives and management teams. The role involves managing complex schedules, handling communications, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage executive diaries, schedule meetings, travel arrangements, and speaking engagements.
• Coordinate and oversee the performance of clerical and administrative staff.
• Handle visitors, route phone calls, and respond to inquiries and requests.
• Prepare and format internal and external communications, including memos, emails, presentations, and reports.
• Maintain office management systems and procedures, ensuring efficient workflow.

Required profile

• Proven experience in an administrative or assistant role.
• Excellent time‑management and multitasking abilities.
• Strong attention to detail and problem‑solving skills.
• Outstanding written and verbal communication.
• Effective organizational and planning capabilities.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Calendar management and scheduling expertise.