Front Desk & Office Support Assistant

About the role

The Front Desk & Office Support Assistant provides day-to-day operational and administrative support to the Dubai office. The role covers front desk operations, facilities coordination, visa and finance documentation, and general office support. It is a junior, hands-on, multi-functional position suited to an organized, service-oriented person.

Key responsibilities

• Welcome visitors, attend and redirect calls, keep visitor records and coordinate deliveries and couriers.
• Keep reception, meeting rooms and common areas tidy, book meeting rooms and serve refreshments.
• Handle office errands such as document collection, deliveries, bank submissions and visits to government centres, and help with photocopying, scanning, filing and archiving.
• Monitor pantry supplies, stationery and consumables, report maintenance issues and follow up with vendors until resolved.
• Collect and organise documents for employment visas, renewals and status changes, liaise with the PRO, medical centres and other providers, and update visa trackers.
• Collect, scan and file invoices, receipts and delivery notes, circulate documents for review and stamping, and support the Finance team during audits (no authority to approve payments).

Required profile

• Higher secondary education, diploma or bachelor's degree.
• 1 to 2 years of experience in front desk, office assistance, administration or facilities support preferred; fresh graduates may be considered.
• Previous UAE experience and familiarity with basic visa processes are an advantage.
• Valid UAE driving licence is an advantage but not mandatory.

Required skills

• Good English communication (Arabic an advantage).
• Basic working knowledge of Microsoft Word, Excel and Outlook.
• Organization, documentation and follow-up skills, attention to detail and confidentiality.