Human Resources Assistant

About the role

The HR Assistant supports and coordinates the company's human resources operations, employee administration, regulatory compliance, certification management and document control. The role covers employee records, recruitment and onboarding support, DMCC and immigration procedures, employee insurance and HR systems, and requires strong organization, attention to detail and confidentiality.

Key responsibilities

• Support recruitment, onboarding and offboarding; prepare HR letters, employment certificates and employee records; track attendance, leave and absences
• Maintain and update HR software, organize training and prepare the organizational chart
• Manage DMCC employment visa and card applications, medical exams, Emirates ID, dependent visas, license renewals and DMCC reporting
• Coordinate employee medical insurance, corporate insurance and insurance renewals
• Run a document control system, maintain the Master Document Register and corporate records, and coordinate document certification and legalization
• Handle office lease, company registration, bank account and KYC documentation, and use authorized electronic signatures and company stamps

Required profile

• Bachelor's degree or diploma in HR, Business Administration, Management or a related field
• Minimum 2-3 years of experience in HR assistance, coordination, compliance or document control
• Preferred: DMCC and UAE immigration experience, familiarity with ISO systems, HRIS experience, knowledge of UAE employment regulations
• Immediate joiner highly preferred

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal English
• Strong organization, attention to detail and confidentiality