ICS Executive Assistant, Abu Dhabi

About the role

Blackstone's Institutional Client Solutions (ICS) business unit is looking for an Executive Assistant based in Abu Dhabi to provide 1:1 support to an SMD. The role covers diary management, meeting coordination across the UK, US and Europe, travel arrangements and administrative support.

Key responsibilities

• Provide 1:1 support to an SMD
• Manage the calendar extensively and coordinate internal and external meetings in the UK, US and Europe
• Work regularly with internal and external EAs to coordinate meetings and calls across different time zones
• Organize international travel, including flights, cars, hotels and visas
• Track meetings and update information in the Salesforce CRM system
• Help coordinate roadshows and marketing trips
• Collate marketing materials when required, working closely with Marketing Assistants
• Reconcile the professionals' monthly expenses using Concur
• Report the professional's monthly time management using Kronos

Required profile

• EA experience from a similar professional or corporate background
• Experience of diary management and travel
• Fluent English is essential
• Ability to work flexibly outside normal hours
• Great team player in a small team, good communication skills and ability to set priorities independently

Required skills

• Advanced MS Office Suite
• Experience with Concur, Zoom and the Book-It system is an asset