Operations & Admin Assistant

About the role

A full-time, office-based Operations & Admin Assistant is needed to support the marketing team. The office is in Dubai Hills or Al Barsha (Art of Living Mall), and the schedule is Monday to Saturday, 9:00 AM to 6:00 PM. The role covers administration, record keeping, HR support, vendor coordination and communications.

Key responsibilities

• Administration: order, activate and track SIM cards for employees; receive, send and track correspondence and courier deliveries; prepare, coordinate, file and monitor contract deadlines; handle management requests including personal errands
• Reporting and record keeping: maintain and update internal reports and reporting documentation; track company assets such as IT equipment, devices and supplies, including their distribution and return
• HR support: track employee leave and birthdays, organise birthday greetings, and provide basic HR support such as documentation help and onboarding assistance for new employees
• Vendor management: source and coordinate local vendors such as printers, couriers and suppliers, request quotations, place orders and monitor deadlines and quality
• Communications: moderate work-related chats and keep employees and vendors informed through messaging apps

Required profile

• Based in Dubai and comfortable working on site; 1-2 years of experience in administrative support, office management, operations coordination or a similar role; experience in the UAE preferred
• Fluent Russian is a big plus; sufficient English for day-to-day business correspondence and communication with local suppliers and vendors
• Strong organisational skills, attention to detail, professional communication, ownership and accountability, multitasking and prioritisation
• Willingness to handle a variety of administrative requests, including personal tasks assigned by management

Required skills

• Confident use of MS Office or Google Workspace, including spreadsheets, documents, internal reports and databases
• Ability to build working relationships with vendors, request quotations and coordinate orders and deliveries

What we offer

• Fixed salary
• Visa sponsorship and medical insurance
• Annual paid leave
• Modern office and a dynamic, fast-growing, collaborative team
• Professional growth and career development opportunities