Personal Assistant & Admin Executive

About the role

This full‑time, on‑site position supports the Line Manager in a fast‑paced media and production environment in Dubai. The role blends personal assistance, office administration, media operations coordination, and basic finance/procurement tasks.

Key responsibilities

• Manage the C‑level executive’s calendar, travel, and day‑to‑day office operations.
• Prepare reports, correspondence, presentations and maintain filing systems.
• Coordinate with Finance, IT, Purchasing and Social Media teams to ensure smooth cross‑departmental workflows.
• Support media production activities, including equipment inventory, YouTube/video uploads and event interview scheduling.
• Create and track IT support tickets for media‑related requirements.
• Source, evaluate, negotiate and procure vendors; maintain quotations, invoices and payment tracking.
• Assist with bookkeeping, reconciliations and media vendor invoice management.

Required profile

• Bachelor’s degree in Business Management or a related field.
• Minimum 3 years of experience in media/production operations or office administration.
• Knowledge of basic bookkeeping and accounting principles.
• Strong organisational, multitasking and problem‑solving abilities.
• Excellent communication and time‑management skills.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word