Personal Assistant to Director (Executive Support)

About the role

We are seeking a highly organized and proactive Personal Assistant to support our Director. The role involves providing comprehensive administrative, coordination, and executive assistance while handling confidential information with discretion.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, minutes, and other business documents.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Assist with financial matters such as reviewing reports, invoices, payments, and budgets.
• Maintain organized records of financial and business documents.
• Track outstanding payments, approvals, and action items.
• Conduct research and prepare summaries to support decision‑making.
• Draft and review correspondence, presentations, and other communications.
• Follow up on projects to ensure timely completion.
• Support special projects and other initiatives assigned by the Director.

Required profile

• Bachelor’s degree in Finance, Accounting, Business Administration, Management or a related field (preferred).
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Director’s Assistant, Finance Assistant or similar role.
• Prior experience in finance or accounting is strongly preferred.
• Strong organizational, time‑management and communication skills.
• High level of integrity, confidentiality and professionalism.

Required skills

• Proficiency with Google Workspace (Sheets, Slides, Gemini, etc.).