Personal Assistant to the CEO

About the role

The Personal Assistant to the CEO provides high‑level, proactive, confidential support to the CEO of BxT Trading, managing agenda, travel, and day‑to‑day executive activities in a fast‑paced international energy trading environment.

Key responsibilities

• Manage the CEO’s complex calendar, prioritize meetings, and handle scheduling conflicts.
• Organise internal and external meetings with the Management Committee (ManCo), shareholders, partners and senior stakeholders.
• Prepare meeting packs, presentations, briefing materials and coordinate correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders, handling confidential information with discretion.
• Coordinate ManCo meetings, including agendas, logistics, documentation and follow‑up on actions.
• Arrange the CEO’s business travel—flights, hotels, visas, detailed itineraries—and support ManCo travel when required.
• Plan and execute seminars, strategy sessions, off‑site events and corporate visits, managing venues, catering and logistics.

Required profile

• Proven experience as a Personal or Executive Assistant to a CEO or other C‑level executive.
• Experience in energy, commodities, trading or financial services is an advantage.
• Excellent organisational and time‑management abilities.
• Ability to manage multiple priorities and adapt to last‑minute changes.
• Proactive, resourceful and able to anticipate executive needs.
• Strong interpersonal and communication skills with a high level of discretion.

Required skills