Procurement and Commercial Assistant – Design Office

About the role

The Procurement and Commercial Assistant will support RFP Managers and the Commercial Team in managing procurement activities, contract documentation, and invoice processing for Studio 360’s design projects. This position ensures accurate record‑keeping and smooth coordination among stakeholders.

Key responsibilities

• Assist RFP Managers in tracking procurement activities throughout the RFP process, maintaining forms, checklists, and logs.
• Update and control the Contract Log, recording values, amendments, variations and status.
• Manage invoice receipt, tracking, approvals and submission to Finance, maintaining an up‑to‑date Invoice Log.
• Follow up with stakeholders on pending submissions, approvals, and missing documentation.
• Prepare periodic status reports on RFPs, contracts, invoices and overdue actions.
• Ensure all procurement and commercial documents are version‑controlled, filed and easily retrievable for audits and compliance.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Procurement, Commercial Management, Quantity Surveying, Engineering or related field.
• Minimum 4 years of relevant experience in the UAE, preferably in consultancy, construction, real estate or design.
• Strong understanding of RFP/RFQ processes, contract records and invoice management.

Required skills

• SharePoint
• Aconex
• Autodesk Construction Cloud (ACC)
• Microsoft Office / Excel
• ERP systems or similar digital procurement/document management tools