Purchasing Officer

About the role

The Purchasing Officer reports to the Head of Finance and oversees the procurement of all supplies and services required for daily restaurant operations. The role ensures cost‑effective purchasing while maintaining quality, compliance, and operational efficiency.

Key responsibilities

• Sourcing and Supplier Management: Identify reliable suppliers for food, beverages, equipment and restaurant supplies; evaluate vendors on price, quality and reliability; maintain a supplier database and preferred agreements.
• Purchasing and Negotiation: Obtain competitive quotations, negotiate terms and contracts, place purchase orders, monitor market trends and price fluctuations, and recommend the best options.
• Inventory Management: Monitor perishable and non‑perishable stock levels, coordinate demand forecasts with kitchen and front‑of‑house teams, implement control measures to reduce waste and over‑stock, and conduct regular audits.
• Quality Assurance and Compliance: Ensure purchased items meet quality standards and food safety regulations, perform inspections of incoming goods, and keep accurate compliance records.
• SOPP Creation and Implementation: Develop and document standard operating procedures for the purchasing process and ensure consistent, efficient execution.

Required profile

• Bachelor’s degree in Supply Chain Management or a related field (preferred).
• Minimum 3 years experience as a Purchasing Officer in the restaurant or hospitality industry.
• Strong knowledge of sourcing, procurement, inventory and supply‑chain management.
• Excellent negotiation abilities and proven skill in building supplier relationships.

Required skills

• Sourcing and vendor evaluation
• Procurement and contract negotiation
• Inventory control and demand forecasting
• Quality assurance and food‑safety compliance
• Development of standard operating procedures