Receptionist cum Admin Executive

About the role

We are looking for a professional and customer‑focused Receptionist cum Admin Executive to manage front‑desk operations and provide comprehensive administrative support at our Dubai office. The role combines greeting visitors, handling communications, and ensuring smooth day‑to‑day office functioning.

Key responsibilities

• Greet and welcome visitors, clients and employees, maintaining a professional reception area.
• Answer, direct and manage incoming calls, emails and correspondence.
• Coordinate meeting‑room bookings and prepare rooms for use.
• Maintain office records, files and documentation in an organized manner.
• Prepare reports, letters, presentations and other administrative documents.
• Manage office supplies inventory and coordinate procurement.
• Assist with employee onboarding paperwork and update company databases.
• Liaise with vendors, service providers and building management for maintenance and repairs.
• Monitor pantry, stationery and consumables to ensure adequate stock.
• Support HR with attendance tracking, leave records and employee documentation.
• Process expense claims and assist with invoice tracking.

Required profile

• Bachelor’s degree or Diploma in Business Administration or a related field.
• 2–4 years of experience in a receptionist, administrative assistant or office coordinator role.
• Experience in UAE‑based organisations is preferred.
• Professional appearance and a customer‑service oriented attitude.
• Excellent verbal and written communication skills in English; Hindi is mandatory.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).