Receptionist for Construction Company in Dubai

About the role

We are seeking a professional, friendly and well-presented Receptionist/Secretary to join a well‑established construction company in Dubai. The role involves managing front‑desk operations, providing administrative support and handling travel and contract documentation.

Key responsibilities

• Welcome visitors, clients, suppliers and contractors in a professional manner.
• Manage incoming calls, emails and general office inquiries.
• Coordinate meetings, appointments and management schedules.
• Arrange hotel bookings, air tickets and travel arrangements for staff.
• Process tenancy contracts, including documentation, coordination and renewals.
• Handle motor‑insurance processing, policy coordination and renewals.
• Prepare and maintain correspondence, reports and office documents.
• Assist with filing and organising project‑related documents, contracts and correspondence.
• Handle couriers, deliveries and office correspondence.
• Maintain office supplies and ensure the reception area remains organised and professional.

Required profile

• Immediate availability and professional appearance.
• Previous UAE experience in reception or secretarial duties, preferably in construction, contracting or real estate.
• Hands‑on experience with hotel bookings, air‑ticket arrangements, tenancy contracts and motor‑insurance processing.
• Excellent verbal and written English communication skills.
• Strong coordination, multitasking and organisational abilities.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).