Recruitment & Office Coordinator

About the role

We are seeking an organized, proactive, and dependable Recruitment & Office Coordinator to join our team onsite in Dubai. This fast‑moving role blends recruitment coordination, office administration, data management, finance follow‑ups, and day‑to‑day operational support.

Key responsibilities

• Manage day‑to‑day office administration, scheduling, documentation and general office requirements.
• Support recruitment across multiple roles: review applications, profile candidates, create shortlists and conduct initial screenings.
• Coordinate interviews between candidates, hiring managers and senior leadership.
• Maintain accurate candidate records, recruitment trackers, interview feedback and related documentation.
• Handle regular data entry, ensuring information is complete, accurate and easy to retrieve.
• Support basic finance administration, including invoices, expenses, receipts and payment documentation; follow up on outstanding invoices and payments.
• Prioritize incoming requests, adapt quickly to urgent tasks and manage multiple deadlines without losing accuracy.

Required profile

• 5+ years of experience in office administration, recruitment coordination or HR coordination.
• Excellent multitasking ability with strong organizational and follow‑through skills.
• High attention to detail and accuracy in data entry and record keeping.
• Independent, patient and calm under pressure, able to work without constant direction.
• Professional communication skills in English, both written and spoken.

Required skills

• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Advanced skills in Google Sheets or Microsoft Excel for managing structured data.
• Experience using recruitment platforms and AI tools to accelerate research, communication and documentation.
• Basic understanding of invoicing, expenses and payment processes.