Admin Assistant & Travel Coordinator

About the role

The Admin Assistant/Travel Coordinator will manage all employee travel arrangements across the AESG group, ensuring cost‑effective, compliant and smooth travel operations. This role provides essential administrative support to the Operations team and other departments while maintaining strong vendor relationships.

Key responsibilities

• Research, plan and book flights, accommodation, ground transportation and itineraries for employees.
• Negotiate agreements and set up credit facilities with travel vendors worldwide (UAE, KSA, UK, Singapore, Australia, Egypt, South Africa).
• Manage travel budgets, monitor compliance with company policies and generate expense reports.
• Maintain relationships with travel agencies, ensuring contractual obligations are met.
• Resolve travel‑related issues such as cancellations, delays or changes.
• Prepare travel documentation and obtain necessary approvals before booking.
• Educate staff on travel policies and guidelines.

Required profile

• Bachelor's degree or diploma in Business Administration, Hospitality, Tourism or a related field.
• 2–3 years of experience in travel coordination and administrative support, preferably within the UAE.
• Strong knowledge of travel booking platforms, company travel policies and expense management.
• Excellent organisational, communication and coordination abilities.

Required skills

• Proficiency in Microsoft Office.
• Experience with ERP systems.
• Familiarity with travel management systems or platforms.