Admin & Operations Executive

About the role

The Admin & Operations Executive will ensure smooth day‑to‑day functioning of the office in Dubai, supporting senior management and coordinating with internal teams and external service providers. This position combines front‑office duties with back‑office administrative tasks to keep the workplace efficient and compliant.

Key responsibilities

• Manage office petty cash, process expenses and oversee billing cycles.
• Maintain inventory of office supplies, place orders and ensure continuous availability.
• Coordinate courier services, track shipments and liaise with vendor companies.
• Visit banks regularly to deposit cheques and handle post‑office collections bi‑weekly.
• Operate the front desk, greet visitors, manage phone calls and handle correspondence.
• File, print and scan documents, supporting accurate record‑keeping.
• Assist bookkeeping by updating personnel, financial and other databases.
• Arrange travel, appointments and airport pickups for senior staff and new hires.
• Generate monthly biometric attendance reports and process employee reimbursements.
• Collaborate with HR and PRO on visa, Emirates ID, company licence renewals and other regulatory activities.

Required profile

• Strong organizational skills with the ability to multitask in a fast‑paced environment.
• Excellent communication and interpersonal abilities for dealing with visitors, vendors and internal teams.
• Attention to detail for accurate record‑keeping and financial processing.
• Proactive attitude and willingness to support various administrative functions.

Required skills

• Office administration and front‑office management.