Executive Assistant to Managing Director

About the role

The Executive Assistant will support the Managing Director of Al‑Futtaim Automotive, acting as a trusted partner who manages priorities, communications and governance activities. This role ensures the office runs efficiently and strategic objectives are delivered through high‑level administrative support.

Key responsibilities

• Manage the Managing Director's calendar and priorities, coordinating meetings, reviews and business commitments without scheduling conflicts.
• Prepare and coordinate executive correspondence, presentations and stakeholder communications to a consistently high standard of accuracy and professionalism.
• Support leadership meetings, board reviews and business updates by delivering agendas, materials, minutes and tracking actions on time.
• Track executive action items and follow them through to completion within agreed deadlines.
• Handle sensitive business information securely and in full compliance with confidentiality requirements.

Required profile

• Bachelor's degree in Business Administration, Management, Communications or a related discipline.
• 5 to 8 years of experience supporting C‑suite executives, Managing Directors or senior leadership teams, preferably in a multinational or matrixed organisation.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word, Teams) and strong understanding of executive office management and governance processes.
• Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes.
• UAE or wider GCC experience preferred.

Required skills

• Exceptional organisational and planning abilities.
• Strong business acumen and professional judgement.
• Excellent written and verbal communication skills in English.
• High level of discretion, integrity and confidentiality.