Administration Assistant – UAE Nationals Only

About the role

We are seeking a dynamic and organized Administration Assistant to support daily operations at our Dubai Marina office. The role is open to UAE nationals and involves providing administrative support across multiple departments.

Key responsibilities

• Maintain office supplies, coordinate with vendors and oversee daily office operations together with the Office Assistant.
• Prepare invoices, track payments and manage related documentation.
• Arrange travel bookings, including flights, hotels, transport and create itineraries.
• Manage filing systems, ensure secure and organized records.
• Prepare Pre‑Qualification Questionnaires (PQQ) and support client onboarding processes.
• Organize internal meetings, book meeting rooms, set up rooms and refreshments.

Required profile

• UAE national with fluent written and spoken English and Arabic.
• Strong communication and customer service orientation.
• Excellent organizational and multitasking abilities.
• Presentable, confident demeanor and proactive problem‑solving attitude.
• Ability to work independently and as part of a team in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Excel.