Administrative Assistant – 6‑Month Temporary Contract

About the role

The Administrative Assistant will provide general administrative support for a six‑month fixed‑term contract in Dubai. The role focuses on routine office tasks, coordination of appointments, and basic customer service for internal staff.

Key responsibilities

• Organise appointments, prepare documents, and ensure meeting rooms and facilities are ready.
• Prepare daily reports, highlight discrepancies, and support supervisory staff with transaction accounting and reconciliation.
• Submit applications, government forms, and permit requests for employees, dependents, and sister companies.
• Handle time‑keeping activities, including sick leave, absence, overtime entries, and compile routine management reports.
• Maintain department records, monitor attendance trends, and recommend process improvements.
• Compose and dispatch routine letters, memos, and other correspondence; manage incoming mail.
• Prepare documents for internal and external distribution, including photocopying, scanning, faxing, laminating, and binding.
• Update information systems and generate routine reports as required.
• Provide customer service at the Employee Service Centre.

Required profile

• Minimum 3 years of general administration experience.
• At least 10 years of schooling or equivalent education.
• Strong knowledge of office administration and ability to interact with staff at all levels.
• Good written communication skills in both Arabic and English.

Required skills

• Proficiency with MS Office applications.