Administrative Assistant

About the role

We are seeking a proactive and organized Administrative Assistant to ensure the smooth functioning of our office on a day‑to‑day basis. You will be the first point of contact for visitors, callers, and internal teams, handling a variety of administrative tasks that keep operations running efficiently.

Key responsibilities

• Manage daily office administration and maintain a well‑organized work environment.
• Answer incoming calls, emails, and correspondence in a professional manner.
• Maintain and file office records, confidential documents, and employee files.
• Control office supplies, stationery, and pantry inventory.
• Coordinate with vendors, service providers, and maintenance teams.
• Arrange travel bookings, hotel reservations, and transportation when required.
• Assist in preparing reports, presentations, and official documents.
• Support HR with onboarding and other administrative tasks.
• Process purchase requests, invoices, and petty‑cash records.
• Ensure office facilities are clean, safe, and well‑maintained.
• Provide administrative support to management on special projects.

Required profile

• Bachelor's degree in Business Administration or a related field.
• Minimum of 1 year of administrative experience in the UAE.
• Professional appearance and a customer‑service attitude.
• Strong verbal and written communication skills in English.
• Ability to multitask, prioritize workload and work independently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook