Administrative Assistant

About the role

ZPMC Recruitment is seeking a proactive Administrative Assistant to support its Dubai team. This full‑time, on‑site position involves handling a variety of office tasks, ensuring smooth daily operations, and providing professional communication with clients, candidates, and internal stakeholders.

Key responsibilities

• Manage daily administrative and office activities, including phone, email, and correspondence.
• Coordinate calendars, appointments, meetings, and internal schedules.
• Arrange business travel, accommodation, and related logistics.
• Prepare meeting materials, reports, presentations, and correspondence.
• Maintain accurate records, documents, databases, and filing systems.
• Support recruitment and management teams with administrative requirements.
• Handle office supplies, vendor relationships, and general logistics.
• Process data entry and keep internal systems up to date.
• Safeguard confidential and sensitive information with discretion.

Required profile

• Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or similar role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Professional written and verbal communication skills.
• Ability to work independently while supporting a multicultural team.
• High level of professionalism, reliability, discretion, and confidentiality.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook

What we offer

• Opportunity to join a growing specialist recruitment business operating in the international maritime and engineering markets.
• Collaborative team environment with exposure to diverse professional services.