Administrative Coordinator

About the role

We are seeking a highly organized and proactive Administrative Coordinator to support our diversified group of companies operating in the Contracting and Food & Beverage sectors in Sharjah. The role will serve as the backbone of multi‑sector office operations, ensuring seamless coordination, executive support, and effective communication across business units.

Key responsibilities

• Act as primary contact for internal and external communications across contracting and F&B business units.
• Manage executive schedules, arrange meetings, and coordinate travel logistics.
• Coordinate projects and workflows between teams, ensuring deadlines are met.
• Prepare, format, and distribute reports, presentations, and internal correspondence.
• Maintain complex spreadsheets and databases using advanced Excel functions such as VLOOKUP, pivot tables, and data analysis for project tracking and costing.
• Monitor and handle customer queries on the group’s social media platforms.
• Develop and maintain efficient digital and physical filing systems and procure office and site supplies.

Required profile

• Proven experience in a secretarial or administrative coordinator role, preferably in contracting, construction, or F&B/hospitality.
• Expert‑level proficiency in Microsoft Excel.
• Exceptional organizational, time‑management, and multitasking abilities with keen attention to detail.
• Strong coordination skills with multiple teams, site managers, and stakeholders.
• Basic understanding of social media management and professional online communication.
• Excellent verbal and written communication skills in English; fluency in Arabic is a strong advantage.

Required skills

• Advanced Microsoft Excel (VLOOKUP, pivot tables, data analysis).
• Microsoft Office suite.
• Social media monitoring and customer query handling.