Administrative Manager

About the role

We are seeking a highly organized Administrative Manager to lead the day‑to‑day administration of our Dubai headquarters. The role supports a global financial services group, ensuring smooth office operations, facilities management, and corporate services for a fast‑paced environment.

Key responsibilities

• Oversee all office administration activities, maintaining a professional and efficient workplace.
• Manage facilities, utilities, office supplies, access arrangements, parking and related workplace requirements.
• Supervise reception, drivers, office assistants and other administrative support staff.
• Coordinate with external vendors, handling contracts, quotations, service levels, renewals and cost control.
• Arrange business travel, accommodation, transportation and meeting logistics.
• Develop and maintain administration policies, procedures, records and internal controls.
• Handle office leases, maintenance agreements, insurance documentation and service contracts.
• Plan office moves, renovations, seating arrangements and workspace optimisation.
• Support onboarding and off‑boarding processes, including workstations, access cards and equipment.
• Maintain accurate inventories of assets, keys, parking allocations and other administrative items.
• Monitor administrative expenditure, prepare budgets, review invoices and identify cost‑saving opportunities.
• Provide corporate administration support to senior management and executive offices.

Required profile

• Proven experience managing administrative operations in a large, professional organisation.
• Hands‑on, highly structured and service‑oriented approach.
• Strong organisational and supervisory skills.
• Ability to handle confidential information with discretion.

Required skills