Administrative & Operations Coordinator

About the role

We are looking for an organised, dependable Administrative & Operations Coordinator to keep the day‑to‑day running of our Dubai‑based real‑estate and technology startup tight. You will be the operational centre of the office, handling transactions, documents, leads and renewals while working directly with leadership.

Key responsibilities

• Run day‑to‑day office operations: correspondence, filing, supplies, vendors, visitors and calls.
• Maintain digital records in Google Drive and internal systems; manage calendars, schedule meetings, viewings and travel.
• Prepare and check Forms A, B, F, MOUs, tenancy contracts, NOCs and title documents; coordinate Trakheesi permits, RERA, DLD submissions and Ejari registrations.
• Keep CRM accurate, log leads, handle first‑line enquiries and route them to advisors.
• Raise invoices, track commissions and payments, maintain petty‑cash and expense logs.

Required profile

• 2+ years of administration, office coordination or operations experience, preferably in Dubai real‑estate.
• Excellent written and spoken English; Arabic or Russian a plus.
• Highly organised, detail‑obsessed and able to work independently with minimal supervision.

Required skills

• Google Workspace (Sheets, Docs, Drive)
• Microsoft Office
• CRM systems
• Trakheesi, RERA, Ejari, DLD platforms

What we offer

• Salary AED 4,500‑7,000 per month with performance‑based commissions.
• UAE employment visa, medical insurance, annual leave and flight allowance as per UAE Labour Law.
• Hands‑on training in AI tools and modern brokerage systems.
• Clear career path to Office Manager or Operations Manager as the company scales.