Executive - Admin

About the role

As an Executive - Admin you will lead core administrative functions for AIT Worldwide Logistics in the UAE, ensuring compliance with local labor laws and alignment with global standards.

Key responsibilities

• Oversee day‑to‑day office operations across Mainland and Jebel Ali locations, including workspace planning, meeting room scheduling and overall upkeep.
• Coordinate with building management, JAFZA authorities and facility vendors for maintenance, security access and operational permissions.
• Manage pantry operations, stock levels and vendor relationships to optimise costs.
• Identify and evaluate new office facilities for expansion, handling vendor negotiations and branding compliance.
• Maintain a vendor master database, negotiate contracts and monitor performance.
• Prepare and monitor the administrative budget, track expenses and implement cost‑saving initiatives.
• Coordinate employee visa processing, renewals and cancellations with PROs.

Required profile

• Minimum 2 years of experience in office administration or facilities management.
• Proven ability to manage vendor relationships and control administrative budgets.
• Familiarity with UAE labor regulations and visa processes.

Required skills

• Visa Processing
• UAE labor laws
• Vendor Management
• Facility Management
• Administrative Budgeting