Executive Assistant – Dubai

About the role

The company, a leading media and events organisation, is seeking a highly organised Executive Assistant to support the Managing Director in its Dubai office. The role combines senior‑level administrative support with office management and event coordination responsibilities.

Key responsibilities

• Manage the Managing Director’s complex calendar, schedule meetings and coordinate international travel.
• Prepare meeting materials, handle correspondence and act as the primary point of contact for internal and external stakeholders.
• Oversee day‑to‑day office operations, budgets, supplier relationships and lead the office support team.
• Partner with HR on workplace initiatives and ensure smooth office functioning.
• Support planning and delivery of major events, including travel, accommodation, hospitality, accreditations and logistics.
• Handle ticket allocations and hospitality arrangements in line with company procedures.
• Respond quickly to changing priorities, resolve last‑minute scheduling or travel issues while maintaining confidentiality.

Required profile

• 3–5 years of experience supporting a senior executive in a fast‑paced environment.
• Previous experience working in the UAE, preferably within the media or events sector.
• Strong communication, interpersonal and problem‑solving abilities.
• Proactive, solutions‑focused and able to work independently across multiple time zones.

Required skills

• Advanced proficiency in Microsoft Office.
• Experience with travel, calendar, expense‑management and office administration systems.