Executive Assistant

About the role

This role requires a highly organized, proactive, and detail‑oriented professional responsible for providing comprehensive executive and administrative support to ensure the smooth and efficient day‑to‑day operations of MEFMA. The position serves as a key operational arm and trusted partner to the Executive Director, while also acting as a central coordination point for the team, enabling productivity, effective communication, and seamless workflow across the association.

Key responsibilities

• Manage the Executive Director’s calendar, schedule meetings, prepare agendas, and coordinate travel and logistics.
• Handle all correspondence, draft communications, and maintain confidential records both electronically and physically.
• Organise meetings, record accurate minutes, circulate them promptly and follow up on action items.
• Oversee office operations, including supplies, equipment security, and daily cleanliness.
• Maintain Dropbox folders, manage access permissions, and keep databases up‑to‑date.
• Support HR functions such as compliance oversight, employee record management, onboarding, off‑boarding, recruitment assistance, and employee engagement initiatives.

Required profile

• Minimum 3 years of experience as an Executive Assistant or Secretary supporting senior leadership in the UAE.
• Excellent written and verbal English; Arabic is a plus.
• Strong organisational, time‑management and prioritisation abilities.
• Proactive problem‑solver with a professional, discreet executive presence.