Executive Assistant – Part Time

About the role

The Head of Operations at Maxit Advertising is seeking two part‑time Executive Assistants to support administration and project execution. This flexible role involves 3‑4 hours of work per day and can be performed remotely while staying reachable by phone and email.

Key responsibilities

• Work directly with the Operations Head on daily tasks and project planning.
• Attend 2‑3 weekly meetings with the regional head, preferably in Abu Dhabi, with Dubai as an alternative for high performers.
• Act as the first point of contact, representing the company and the global operations head positively.
• Provide information to customers and visitors about the company’s services.
• Assist managers and executives with scheduling appointments and events.
• Support interviewing and training of junior staff.
• Prepare briefing materials for executive events.
• Liaise between departments to facilitate executive‑level communication.
• Schedule and organize departmental project activities.
• Manage research activities and provide project support.
• Analyze data and create reports for executive review.
• Ensure departmental deadlines are met.
• Update executives on the status of important corporate clients.

Required profile

• Directly supports the Head of Operations.
• Available for 3‑4 hours per day with a flexible schedule.
• Able to work remotely while remaining reachable via phone and email.
• Willing to attend occasional in‑person meetings in Abu Dhabi or Dubai.
• Professional demeanor to represent the company positively.

Required skills