Executive Secretary – Higher Education (President/Provost Support)

About the role

The Executive Secretary provides high‑level administrative support to the Office of the President/Provost in a university setting. You will ensure smooth operation of the executive office by managing schedules, correspondence, and official engagements while supporting key institutional initiatives.

Key responsibilities

• Maintain and coordinate the President’s/Provost’s calendar, meetings, appointments, and travel arrangements.
• Screen, prioritize, and route incoming correspondence, highlighting urgent matters.
• Draft, review, translate, and edit official letters, reports, presentations, speeches, and announcements in Arabic and English.
• Organize and facilitate meetings, including logistics, minutes, and follow‑up actions.
• Support institutional projects and initiatives, ensuring effective communication with internal and external stakeholders.
• Handle confidential information with discretion and professional judgment.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Management, Public Administration, or related field.
• 4–7 years of administrative or executive support experience, preferably in a university or higher‑education environment.
• Prior experience supporting senior executives such as a President, Provost, Vice President, or Dean.
• Fluency in Arabic and English with excellent written and verbal communication skills.
• Strong organizational, time‑management, and multitasking abilities.
• High level of professionalism, discretion, and integrity.

Required skills

• Proficiency in Microsoft Office suite.
• Document editing and translation skills in Arabic and English.
• Knowledge of university administrative procedures and protocols.
• Excellent interpersonal skills for interaction with senior leaders, faculty, staff, students, and external partners.