Front Office Secretary

About the role

The Front Office Secretary will be the first point of contact for clients, visitors and callers, ensuring a professional and welcoming environment for the company's corporate operations in Dubai.

Key responsibilities

• Manage daily reception activities, greet visitors and handle phone inquiries.
• Coordinate meeting schedules, appointment calendars and meeting‑room bookings.
• Prepare, organise and route executive correspondence, presentations and internal forms.
• Oversee incoming and outgoing courier shipments and postal deliveries.
• Maintain physical and digital filing systems, visitor logs and confidential administrative records.
• Support administrative scheduling and follow‑up tasks across departments.

Required profile

• Diploma or Bachelor’s degree in Secretarial Studies, Business or Administration.
• 1–2 years of relevant experience preferred; fresh graduates with strong communication skills are welcome.
• Fluent written and spoken English with excellent telephone etiquette.
• Strong organisational aptitude, attention to detail and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• General Microsoft Office application competence.