Operations Assistant – Office & Facilities Management

About the role

Nardello & Co., a global investigative firm, is looking for an Operations Assistant to keep its Dubai office running smoothly and to provide ad‑hoc operational support across the EMEA region. Reporting to the Head of MENA with a dotted line to the EMEA Chief of Staff, you will be a self‑starter who is highly organized, detail‑oriented and able to anticipate and solve problems.

Key responsibilities

• Maintain the Dubai office – oversee cleanliness, vendor relationships, and ensure all equipment (phones, computers, copiers) is functional.
• Manage office supplies, kitchen stock and meeting‑room scheduling, including set‑up for meetings.
• Provide administrative support: answer calls, manage calendars, prepare documents, process timesheets, expenses and travel arrangements.
• Support business development by logging activities in Salesforce and assisting with event and conference material preparation.
• Act as the first point of contact for guests, organise office celebrations, and coordinate desk and IT setups for visiting colleagues.
• Offer flexible cross‑team support to practice groups across the EMEA region as business needs evolve.

Required profile

• Minimum 2 years experience in an office environment, preferably within professional services or the legal sector.
• Strong time‑management abilities and the capacity to prioritize multiple tasks.
• Professional demeanor, highly organized, detail‑oriented and capable of creative problem‑solving.
• Ability to work independently and collaborate with diverse teams across regions.

Required skills

• Salesforce