Procurement Coordinator

About the role

The Procurement Coordinator will support NAFFCO’s procurement function by managing purchase orders, liaising with suppliers, and ensuring timely delivery of goods and services. The role demands strong organisational skills, attention to detail, and close collaboration with operational teams, finance, and external vendors to maintain supply continuity and cost control.

Key responsibilities

• Raise, monitor and close purchase orders in line with company procedures and approved budgets.
• Source suppliers, obtain quotes and support supplier evaluation activities.
• Coordinate with suppliers to confirm lead times, delivery schedules and resolve delivery issues.
• Liaise with internal stakeholders to clarify requirements, specifications and quantities before creating purchase orders.
• Provide regular updates on order status, anticipated delays and inventory needs.
• Prepare and submit procurement documentation for approvals, including requisitions and comparative quotations.
• Match supplier invoices to purchase orders and delivery notes; raise discrepancies as needed.
• Maintain accurate supplier records, contract details and procurement files in the ERP system.
• Assist with supplier onboarding, compliance checks and documentation maintenance.
• Support periodic procurement reporting, spend analysis and cost‑saving initiatives.
• Coordinate returns, replacements and warranty claims with suppliers.
• Ensure procurement activities comply with company policies, ethical sourcing principles and relevant regulations.

Required profile

• Bachelor’s degree in Business, Supply Chain, Procurement or a related discipline, or equivalent experience.
• Minimum 2 years of experience in procurement, purchasing or supply‑chain support.
• Practical knowledge of purchase‑to‑pay processes, supplier management and basic contract handling.
• Strong organisational skills, attention to detail and ability to manage competing priorities.
• Good communication and negotiation abilities to build positive supplier and stakeholder relationships.
• Analytical mindset with the ability to prepare basic reports and contribute to cost‑saving activities.
• Integrity, reliability and a proactive approach to problem solving.

Required skills

• MS Office
• ERP systems