Project Secretary – Oil & Gas (UAE)

About the role

We are seeking an experienced Project Secretary to support the Project Manager on a major oil & gas / plant construction project in the UAE. The role involves high‑level administrative, coordination and documentation duties in a fast‑paced EPC environment.

Key responsibilities

• Provide comprehensive secretarial and administrative support to the Project Manager and project team, managing calendars, meetings and correspondence.
• Prepare meeting agendas, minutes, action trackers and follow‑up reports, and ensure timely closure of actions.
• Maintain organized filing systems for project documents, letters, reports and approvals.
• Coordinate internal and external meetings with clients, consultants, contractors and stakeholders, including client/ADNOC visits and inspections.
• Support the preparation of weekly/monthly project reports, presentations, dashboards and status updates.
• Handle confidential information with discretion and ensure compliance with company procedures and ADNOC standards.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Management, Secretarial Studies or related field.
• 7–20 years of experience in project secretarial or coordination roles, preferably within Oil & Gas, EPC or plant construction projects.
• Proven experience supporting senior project managers or directors, ideally on ADNOC projects.
• Strong organizational, coordination and time‑management abilities with high attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams