Receptionist – Front Desk & Office Support

About the role

We are looking for a professional Receptionist to be the first point of contact for visitors, clients, and guests at our Dubai office. You will ensure a welcoming atmosphere while handling a wide range of administrative and clerical tasks.

Key responsibilities

• Welcome visitors, issue badges, and maintain security logs.
• Answer and direct calls on a multi‑line phone system and manage general company emails.
• Receive, sort, and distribute mail, couriers, and packages.
• Coordinate appointment calendars, schedule meetings, and book rooms.
• Prepare and organize correspondence, reports, presentations, and other documents.
• Maintain physical and digital filing systems, employee directories, and customer databases.
• Monitor office supplies, liaise with vendors, and support facility upkeep.
• Assist with HR tasks such as attendance tracking and visa coordination.
• Help process supplier invoices, post entries in SAP, and manage petty cash.

Required profile

• Bachelor's degree in Business Administration or related field (fresh graduates are welcome).
• Minimum 2 years of experience in an administrative or receptionist role, or equivalent fresh‑graduate potential.
• Strong organizational and time‑management abilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using SAP for basic financial entries.