School Superintendent Personal Assistant

About the role

The Superintendent Personal Assistant provides a professional front‑line service to parents, visitors and staff at the American Academy for Girls. Acting as the first point of contact, the role supports the Superintendent and Principal with a wide range of administrative tasks to ensure the smooth operation of the school.

Key responsibilities

• Answer telephone and email enquiries, handle complaints and direct queries to the Principal as needed.
• Maintain the school calendar, update the KHDA portal and manage related documentation.
• Welcome parents and visitors, provide assistance before meetings and offer Arabic translation support when required.
• Take accurate minutes for governance, SAB and other official meetings.
• Assist with organising school events, preparing purchase requests and covering reception duties.
• Provide administrative support to the Principal, Vice‑Principal and other senior staff.
• Cover for the PA in primary and secondary sections, supervise students on trips and support teachers during absences.
• Support emergency procedures, fire drills and safety drills.
• Assist the Admissions & Marketing Manager with marketing tasks and act as main contact during compliance visits.

Required profile

• Professional demeanor with excellent customer service skills.
• Strong communication abilities, both written and verbal, in English and Arabic.
• High level of confidentiality and understanding of data protection.
• Ability to work calmly under pressure and meet tight deadlines.
• Flexibility to cover reception, supervision and event duties as needed.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Office suite