Secretary / Document Controller

About the role

We are seeking a highly organized Secretary / Document Controller to support daily office operations and manage project documentation for a contracting firm in Dubai. The role is full‑time, on‑site and reports directly to the Chief Operations Officer.

Key responsibilities

• Organise, maintain and update physical and electronic project documents.
• Control project files in line with company document‑control procedures.
• Prepare correspondence, reports, meeting agendas and minutes.
• Handle incoming calls, emails and general administrative tasks.
• Schedule meetings and coordinate with internal teams and external stakeholders.
• Ensure documents are accurately filed, easily accessible and compliant with standards.
• Maintain confidentiality when handling sensitive information.

Required profile

• Minimum 1 year of experience in a contracting or construction environment.
• Strong organisational abilities and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and work effectively under pressure.
• Immediate availability is preferred.

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Attractive compensation package.
• Opportunity to work within a dynamic construction team.