Senior Facilities & Office Coordinator

About the role

The Senior Facilities & Office Coordinator ensures the smooth, professional day‑to‑day operation of RH Aero Systems' Dubai office. This role acts as the primary point of contact for all workplace‑related matters, coordinating administration, facilities, procurement and visitor management to maintain a safe and efficient environment.

Key responsibilities

• Coordinate daily office administration, including supplies, pantry items, stationery and business cards.
• Manage company mobile phones, SIM cards and related communication services.
• Support employee travel documentation such as visas, invitation letters and appointment scheduling.
• Arrange meetings, meeting rooms and provide administrative assistance to management.
• Oversee office services, subscriptions and workplace‑related requirements.
• Liaise with landlords, Dubai South, DEWA, Etisalat/du and other service providers for facility matters.
• Coordinate maintenance contractors, office modifications, and workplace improvements.
• Maintain facility records, service agreements, licences, approvals and renewal schedules.
• Handle workplace security, access and HSE administrative requirements.
• Manage visitor registrations, gate‑pass creation and ensure a professional experience for customers, auditors, suppliers and VIPs.

Required profile

• Senior‑level experience in facilities and office coordination.
• Proven ability to manage vendors, service providers and internal stakeholders.
• Familiarity with Dubai office regulations and service providers.
• Strong organisational and communication skills.

Required skills