Administrative and Sales Assistant

About the role

The Administrative and Sales Assistant will independently manage the Dubai office of World Promotional Products, providing client support, preparing quotations, coordinating artwork approvals, handling supplier orders, invoicing, and supporting sales development.

Key responsibilities

• Handle client requests, prepare costed quotations and calculate margins.
• Prepare artwork proofs, obtain client approvals and manage production orders with suppliers in Dubai and Asia.
• Track production quality, delivery schedules and follow up on client payments.
• Issue invoices, coordinate with the accounting firm on UAE VAT compliance and manage payment follow‑up.
• Develop sales with existing local clients and acquire new business.
• Maintain general office administration and ensure smooth daily operations.

Required profile

• Minimum 2 years UAE experience in promotional products or corporate gifts.
• Knowledge of screen printing, embroidery, laser engraving, pad printing and full‑colour printing.
• Experience preparing quotations, issuing invoices and following up payments.
• Familiarity with UAE VAT invoicing.
• Fluent written and spoken English; French or Arabic a plus.
• Based in Dubai with a valid UAE visa; UAE driving licence advantageous.

Required skills

• Advanced Excel.
• Invoicing/accounting software such as Zoho, QuickBooks or Tally.
• Basic design tools: Illustrator, CorelDraw or Photoshop.
• Understanding of screen printing, embroidery, laser engraving, pad printing and full‑colour printing processes.
• UAE VAT invoicing knowledge.