Administrative Assistant – Abu Dhabi

About the role

Parsons is seeking a motivated Administrative Assistant to support its Abu Dhabi team. The role focuses on delivering efficient office administration, ensuring accurate documentation, and facilitating smooth daily operations for the department.

Key responsibilities

• Assist in developing and updating reports based on team needs and supervisor direction.
• Verify data accuracy, such as checking supplier invoices against internal records.
• Distribute reports, updates, and documentation as assigned.
• Prepare basic correspondence and internal documents that do not require supervisor review.
• Answer phone calls, take messages, and direct inquiries to the appropriate team member.
• Sort and distribute incoming mail and maintain organized filing systems.
• Track office equipment usage and service history; submit service requests as needed.
• Gather and input data to support the team’s overhead budget and assist with regular budget reports.
• Coordinate workspace and equipment needs, including requests for PCs and phones.
• Support preparation of staffing and occupancy reports by gathering required information.

Required profile

• Bachelor’s degree or high school diploma.
• Ideally 1 year of experience in an administrative role; fresh graduates are encouraged to apply.
• Strong organizational skills, attention to detail, and effective written and verbal communication.
• Ability to work independently and as part of a team, managing priorities under deadlines.

Required skills

• Proficiency with Microsoft Office suite (email, word processing, spreadsheets, graphics, databases).

What we offer

• Opportunities for professional growth within a global engineering and consulting firm.
• Inclusive workplace that values diversity and employee wellbeing.
• Engaging environment that encourages innovation and career development.